Best online event management platform in 2025: How CoFee Events transform bookings and check-ins

What’s the biggest headache for event organizers? Payments, registrations, check-ins—or all three?"

For most, it’s all of the above. You’ve done the hard work—curated an amazing lineup, secured a venue, and promoted the event. But when the flood of registrations begins, Google Forms, manual payments, and spreadsheet tracking just don’t cut it anymore.

Instead of enjoying the event you worked so hard to plan, you’re stuck troubleshooting registration issues and handling frustrated guests.

Wouldn’t it be amazing if you could automate registrations, ticketing, and check-ins—all in one place?

According to recent event industry reports, 45% of event organizers face issues with manual payment processing, and over 50% experience check-in delays due to outdated systems.

That’s why CoFee Events was built—to provide a hassle-free, fully automated solution for ticket booking, registrations, payments, and check-ins. No more messy spreadsheets, manual payment confirmations, or long queues!

Introducing CoFee Events – Your end-to-end event payment system

What is CoFee Events?

CoFee Events is an all-in-one event management platform that simplifies the entire event entry process. Whether you’re organizing a corporate conference, music festival, seminar, or workshop, CoFee ensures that everything runs smoothly so you can focus on delivering an unforgettable experience.

Key features that make CoFee Events a game-changer

These are the core functionalities that make CoFee Events stand out from traditional ticketing and registration methods.

• Effortless event creation – Quickly set up your event with essential details like venue, date, time, and ticket pricing. No technical knowledge is required!
• Multiple ticket types – Offer diverse ticketing options such as General, VIP, Early Bird, and Group Discounts, making it easier to attract different audience segments.
• Custom registration forms – Tailor your registration process by collecting necessary attendee details such as preferences, meal choices, or T-shirt sizes.
• Integrated secure event payment gateway – With CoFee’s event payment system, organizers can accept payments instantly via credit/debit cards, UPI, net banking, and digital wallets, eliminating the hassle of tracking bank transfers.
• Automatic ticket delivery via WhatsApp/SMS – Once attendees complete their purchase, they receive their digital tickets instantly, ensuring a smooth, paperless experience.
• QR code check-ins – Instead of manually verifying attendees at the entrance, CoFee generates unique QR-coded tickets, allowing for fast and seamless check-ins.

How CoFee Events solves common ticket booking problems

Let’s talk about the real struggles event organizers face—and how CoFee steps in to eliminate the chaos. From frustrating manual payment verifications to never-ending entry queues, here’s how CoFee Events transforms event management into a seamless, stress-free experience.

1. Eliminates manual payment verification: Traditional systems require organizers to manually verify payment proofs, which is time-consuming and error-prone. CoFee automates payments and ticket issuance, ensuring that only valid registrations receive tickets instantly.
2. Prevents payment fraud & errors: When dealing with direct bank transfers, payment mismatches, fraud, and tracking issues often arise. CoFee integrates with PCI-compliant payment gateways, offering safe, instant transactions that organizers can easily track.
3. Handles complex ticketing needs: Not all events have a single ticket type—some require VIP access, group event ticket bookings, or time-limited discounts. CoFee’s ticketing system allows organizers to set up multiple categories with different pricing, making it easy to accommodate various attendees.
4. Simplifies participant management: Beyond just selling tickets, event organizers need a central dashboard to view online event registrations, manage attendee lists, and update participant details in real-time. CoFee provides an intuitive dashboard to handle last-minute changes effortlessly.
5. Ensures accurate & fast ticket validation: Manually checking each attendee’s ticket at the entrance is not only slow but prone to human error. CoFee’s QR-code-based validation eliminates guesswork, ensuring only valid ticket holders enter, preventing fraud or unauthorized access.

Bringing the CoFee Events booking experience straight to you

Here’s how easy it is to use the CoFee event management platform for your next event:

Step 1: Create your event

Fill in the event details, such as the event name, description, venue, date, and contact details.

Step 2: Add tickets & customize registration forms

• Create multiple ticket categories with custom pricing.

• Add questions to collect specific attendee information.

Step 3: Publish & share your event

Generate a unique event link and QR code, and share it across social media, WhatsApp, or promotional materials.

Step 4: Attendees register & pay online

Participants enter their details, select ticket types, and complete secure online payments.

Step 5: Seamless check-in on event day

Attendees scan their QR code tickets for instant check-in, or organizers can manually check them in.

This means no long queues, no lost tickets, and no last-minute payment confusion!

Google Forms vs. CoFee Events

Schools and event organizers often default to Google Forms when it comes to registration and fee collection, thinking it’s an easy and free solution. But as the event day approaches, reality sets in—manual payment verifications, lost payment confirmations, and endless check-in queues turn your event into a logistical nightmare.

So, how does Google Forms hold up against CoFee Events?

Feature	Google forms	CoFee events
Event registration	No built-in ticketing or payments. Manual attendee verification.	Automated registration with instant ticketing.
Payment processing	Requires separate bank transfers & proof uploads.	Integrated payments (UPI, cards, wallets) with instant confirmation.
Ticketing & confirmation	Tickets sent manually after payment verification.	Instant WhatsApp/SMS ticket delivery with QR codes.
Check-in process	Long queues, manual verification via spreadsheets.	QR code scanning for fast, seamless check-ins.
Event insights	No real-time tracking, data must be compiled manually.	Live dashboard with real-time sales & attendee insights.

Every great event has two stories—Which one will yours be?

There are two kinds of event organizers.

One spends weeks collecting registration details, verifying payments, and manually checking in attendees. On event day, they’re exhausted—troubleshooting endless registration issues instead of enjoying the experience they worked so hard to create.

The other? They set up their event in minutes, watch registrations roll in without lifting a finger, and greet guests with a smile as they breeze through seamless QR code check-ins. When the event begins, they’re right where they should be—fully present, soaking in the success.

The choice isn’t just about efficiency—it’s about how you want to experience your own event.

So, which story will you tell?

If you want your event to be as smart as you are, make the smart move—start your next event with CoFee Events.

Frequently Asked Questions

1. Is CoFee Events suitable for all types of events?

Yes! Whether you’re organizing a corporate conference, music festival, seminar, or workshop, our event payment system is designed to handle registrations, ticketing, payments, and check-ins seamlessly. If your event requires ticketed entry, CoFee Events is the perfect fit.

2. Do attendees need to download an app to register or check-in real-time?

No, attendees don’t need to download any app. They can simply register via the event link or QR code, receive their tickets instantly via WhatsApp or SMS, and check in using a QR scan at the venue—all without any extra steps.

3. How does CoFee Events ensure secure payment processing?

CoFee Events integrates with PCI-compliant, industry-standard payment gateways, ensuring encrypted transactions and fraud protection. Payments are processed instantly, so organizers don’t have to manually verify transactions or deal with payment mismatches.

4. Can I issue refunds or modify ticket details after publishing the event?

Currently, CoFee Events does not support automated refunds, but organizers have full control over ticketing. You can manually handle refund requests based on your event’s cancellation policy and adjust ticket details before sales begin.

5. How does CoFee Events help with last-minute registrations and walk-ins?

Since CoFee Events generates instant digital tickets, last-minute registrations can be processed in real-time. For walk-in attendees, you can use manual check-ins alongside QR code scanning to ensure a smooth entry process.