St. Xavier's has a super app for school fee management: Thanks, CoFee

St. Xavier's International School is a beloved institution in the city. With 3744 students, the school continues to thrive, and students have a great experience and enjoy their time there. The management is committed to providing the best education, but there was one BIG problem.

The BIG problem

Some challenges are only realized when a solution is discovered.

St. Xavier's International School was unaware of its fee collection issue until a few parents raised their concerns. Many parents, working during the day, found it difficult to pay fees directly. Even though online payment options were available, some parents felt the system wasn’t organized.

This was an eye-opener for the school management, who were shocked by the findings when they investigated their fee management processes.

What were the school fee management issues?

After a detailed investigation of fee management issues, these were the key findings:

❌ 45% of school fees were not paid on time.

❌ Over 60% of administrative staff were manually handling fee collection and related queries.

❌ A few parents missed payment deadlines, and reminding them was a hassle for both the administration and teachers.

❌ Teachers, whose primary role was to teach, had to remind students about fees.

❌ 10-15 staff members were working overtime every month to maintain fee records.

❌ Tuition fees were sometimes paid along with other fees, causing confusion and miscommunication.

❌ Additional fees, like tour, event, and celebration fees, were often not collected on time due to communication difficulties.

❌ Despite the policy of not asking students for fees, teachers were forced to ask students to inform parents about overdue payments.

These findings were concerning. As a school that values ethics and the well-being of both students and staff, they realized immediate action was necessary. But they didn't know how to fix it.

Until they met CoFee!

How CoFee help them solve the school fee management problem

CoFee is an app/platform designed to streamline fee collection and management. It offers automated payment reminders, digital receipts, and a user-friendly interface that makes managing fees effortless.

CoFee helps schools like St. Xavier's International easily track payments. With CoFee, they know exactly who has paid and who still needs a reminder—all within the platform.

The school can send notifications to parents, eliminating the need for constant follow-ups and reducing administrative workload.

Thanks, CoFee!

✅ CoFee automatically sends payment links to parent’s WhatsApp on the set date.

✅ Reminders are now a one-click task with no need for calls or direct communication.

✅ Staff allocation for fee management has been reduced, allowing more focus on other school tasks

✅ Teachers can now fully concentrate on their teaching responsibilities.

✅ Parents can make payments using credit cards, debit cards, UPI, net banking, etc., right through their phones—no app required.

✅ Parents no longer need to install any app—all payment details come directly via WhatsApp.

✅ No admin staff need to work overtime anymore, ensuring employee wellness.

All because of CoFee.

With CoFee installed on the app along with the desktop platform, every person in the management as well as stakeholders can see the fee collection records.

Now, the staff, teachers parents, and even the students say together:

“THANKS, CoFee!”

Like St. Xavier's International, your school can make fee collection stress-free with CoFee.

Visit CoFee today and schedule your FREE DEMO!

Here’s a detailed picture of

How CoFee helped St. Xavier's International School solve their fee management problems

1. Separate fee categories for different classes

St. Xavier's International created groups in CoFee for various class levels, making it easy to manage fees for each grade without confusion.

2. Automated fee payment reminders

With CoFee the school can send payment reminders on a single click to parents via WhatsApp, eliminating the need for manual follow-ups.

3. Multiple payment methods at no extra cost

With CoFee, St. Xavier's International School can accept payments via UPI, credit/debit cards, net banking, and more—without needing extra devices or additional costs.

4. Quick Collect for special events and activities

For special events like field trips or school functions, the school uses CoFee’s “Quick Collect” feature to collect payments smoothly. Parents receive a payment link via WhatsApp, SMS, or email.

5. Comprehensive Financial Insights

CoFee securely stores all payment records, giving the school clear insights into its finances and helping them plan for future activities or budgeting.

6. Instant Digital Receipts

CoFee generates digital receipts immediately after payments are made, offering transparency to parents and saving the school time and paper.

St. Xavier's International School simplifies school fee collection with CoFee

St. Xavier's International School has always been dedicated to quality education and student growth. But fee collection challenges were holding them back—manual follow-ups, overtime for staff, and endless hurdles.

Then they found CoFee.

With CoFee’s easy, automated fee management system, everything changed. Parents love the flexible payment options, teachers can focus on teaching, and the admin team no longer struggles with time-consuming processes.

Now, St. Xavier's International School is thriving, and everyone has just one thing to say:

“THANK YOU, CoFee!”

Transform your school’s fee collection process effortlessly.

Explore CoFee and schedule your FREE DEMO today!